How to calculate headcount required in Excel

Optimum allocation of resources is the key to the success of every business or manufacturing. So, every business owner should know how to calculate headcount required in Excel. Also, Excel is most popular software and is easy to learn.

In this article we learn how to calculate headcount required using Microsoft Excel and also you will get a downloadable excel template at the end of this article.

Before going to our topic, we should know the basics of manpower or headcount calculation.

Manpower or Headcount calculation basics.

Don’t worry it’s not that complicated.

Input to the calculation are the following.

1. For which process we should calculate the manpower
2. Standard time of the process.
3. Scheduled production time or shift timing
4. Demand of the product for a particular time period.
5. How much time or days we should do the process to meet the demand

With these inputs we calculate manpower or headcount required using a formula.

Standard time is the output of Time Study. So to arrive standard time, you should know how to do time study. So, study the article on time study and come back.

Now, how much time or days we should do the process, basically depends on the demand of the product or service.

For more clarity on calculations please refer the below referred article. Because, in this article we are focusing only on how to use excel template for manpower or headcount calculation.

Excel will do all calculations for us.

How these inputs are used to calculate headcount or manpower is explained in the article, manpower requirement calculation.

Now, by learning above two articles you will be able to calculate the headcount requirements.

Benefits of using Microsoft Excel for calculating manpower or Headcount

Using the formula, calculator every time is not practical since it will be time consuming, causes error, etc.

So it’s good to keep an excel template. Don’t worry we have made a template for you.

Using this template just enter the inputs and you will get the manpower or Headcount requirement.

You can download the excel template by pressing the button below. As default we have used example in manpower requirement calculation.

How to use the excel template.

Please refer the picture below…

Enter following data at corresponding cells in excel.

1. Demand of product or service per day
2. First Process standard time (in man-minutes) for which manpower or headcount is to be calculated
3. Second Process standard time (in man-minutes) for which manpower or headcount is to be calculated
4. Third Process standard time (in man-minutes) for which manpower or headcount is to be calculated
5. No of shifts per day
6. Working time per employee per shift in minutes
7. Efficiency of the process (%)

That’s all needed.

If you want to know what is man-hour, learn this article.

After entering all inputs you can see Manpower or headcount required per shift in the cell F9 and Manpower or headcount required per day in the cell F10.

Thank you.